The GETPIVOTDATA function extracts data stored in a pivot table in Excel based on specific criteria. It assists in retrieving summarized information from a pivot table without the need to manually reference cells within the table.


=GETPIVOTDATA(DataField, PivotTable, Field1, Item1, [Field2], [Item2], ..., [FieldN, [ItemN]])

DataField The specific data field or value to retrieve from the pivot table.
PivotTable A reference to any cell in the pivot table where the data is stored.
Field1 The name of the first field in the pivot table by which the data is summarized.
Item1 The specific value or item within the first field to filter the data.
Field2 (Optional) Additional field(s) for further filtering or summarizing the data.
Item2 (Optional) The specific value or item within the respective additional field(s) for data refinement.
FieldN (Optional) Final field for detailed data selection.
ItemN (Optional) The specific value within the last field for precise data extraction.


Whether you're diving into complex datasets or simply seeking specific information from a pivot table in Excel, the GETPIVOTDATA function stands as your trusty companion. By harnessing its power, you can effortlessly derive relevant data without manually hunting down the exact cell references within the pivot table structure. GETPIVOTDATA simplifies the process of extracting summarized information based on specified criteria, streamlining your data analysis tasks with precision and efficiency.


Imagine you have a pivot table summarizing sales data by region and product category. To retrieve the total sales amount for the 'Electronics' category in the 'East' region, you can use GETPIVOTDATA as follows: =GETPIVOTDATA("Sum of Sales", A1, "Region", "East", "Category", "Electronics")

In a pivot table showcasing project expenses categorized by department and month, to extract the expense total for the 'Marketing' department in 'January,' you can employ GETPIVOTDATA: =GETPIVOTDATA("Total Expenses", B3, "Department", "Marketing", "Month", "January")


How does the GETPIVOTDATA function distinguish and retrieve data from a pivot table?

GETPIVOTDATA identifies and extracts data based on the field names and corresponding item values provided in the function. By specifying the relevant criteria, such as field names and items, it accurately retrieves the summarized information from the pivot table.

Can GETPIVOTDATA handle multiple criteria for data extraction?

Yes, GETPIVOTDATA allows for the inclusion of multiple field-value pairs to define specific criteria for data extraction. You can utilize this feature to extract targeted information from the pivot table based on various filtering conditions.

What precautions should be taken when using GETPIVOTDATA in Excel?

When utilizing GETPIVOTDATA, it's crucial to cross-verify the field names and item values specified in the function with the actual pivot table structure. Any discrepancies or typos can lead to data extraction errors. Additionally, ensure the pivot table is correctly refreshed and updated to reflect the latest data for accurate results.

Related functions